FRIENDS OF PETRIE ISLAND / AMIS DE L=ÎLE PETRIE

 

Record of Annual General Meeting

October 22, 2002, Queenswood Heights Community Center

 

 
19:30 - 21:00

 

PRESENT:  Al Tweddle, Chair, P. Le Fort, meeting secretary; R. Cloutier, D. Drouillard, D. Villeneuve, P. Waddell, J. Robertson; guest Sherrie Crowder.

 

1.         Record of previous executive meeting (25/09/2002) was approved with addition of AMeeting agenda was adopted; moved RC, seconded PLF.@   Moved: PLF, seconded: RC.

 

2.         Financial report (Chair)

Current balance stands at $5285.71

 

 

Balance fwd 31/12/2001

 

 

 

 

 

$1,812.37

Revenue 2002

memberships

350.00

 

 

City of Ottawa

30,000.00

 

 

Ont. Trillium Foun.

11,700.00

 

 

Boy Scouts

32.14

 

 

Kelsey=s

40.00

 

 

Private donations

271.00

 

 

T-shirt sales

100.00

 

 

Map and misc. sales

35.32

 

 

Turtle Day donations

43.06

 

Subtotal revenue

 

 

15,571.52

 

 

 

$17,383.89

Expenses 2002

Cell phone

189.96

 

 

Website

82.42

 

 

Stationery & supplies

466.76

 

 

Maintenance

348.64

 

 

Wildlife display

39.70

 

 

Food, pop, ice, water

43.26

 

 

Photography

200.00

 

 

Audiovisual B slide pres.

725.00

 

 

Publications

583.75

 

 

Reference material

266.31

 

 

Staff wages

5450.90

 

 

Boat use

172.37

 

 

Mural art

250.00

 

 

Phone, t-shirts

229.86

 

 

Maintenance, supervision wages

3049.25

 

Subtotal expenses

 

 

($12,098.18)

CURRENT BALANCE

22/10/2001

 

$5,285.71

 

 

Financial report is approved as presented (moved: PLF, seconded: JR).

 


3. Chair=s report (Report to City of Ottawa for 2002 season). The Chair gave a summary of his report for the 2002 season, previously distributed. There was discussion on the boat launching area options.

 

AReport to City OF OTTAWA for the Summer Season 2002 - October

 

The Friends of Petrie Island operated the Petrie Island picnic area for the fifth year this past summer. This was the second year of operation with the new City of Ottawa, the previous three years were with the City of Cumberland.

 

An increasing number of people from across the region are discovering the area, and this along with continued use by those familiar with the Islands increased attendance from 34,000/visitor hours  in 2000 to 75,000 in 2002.

 

The Friends of Petrie Island would like to thank the City of Ottawa and its staff for the support they have received this year.                                                                            

 

ORGANIZATION

<          Fifth year of operating the picnic area: 1998 - 1 month; 1999 - 2 2 months; 2000 - 4 2 months, 2001 - 5 months, 2002 - 5 months

<          Continued contacts with various associations: Ottawa Field Naturalists= Club (OFNC), Ottawa Duck club, local community associations, Riverkeepers, SHELL (Turtle Club) and various government bodies

<          Additional City funds were used to hire students for monitoring and maintenance

<          An Ontario  Trillium Foundation grant allowed us to expand our interpretive program

<          Conducted survey on futures uses of Petrie Island

<          participated in Planning meetings and Open houses on the park/beach plans

 

SITE IMPROVEMENTS, USING FUNDS FROM CITY AND DONATIONS

<          Expanded picnic area west and south, cleaned  up shoreline and expanded sand areas; sand donated by Roger Grandmaitre Ltd

<          Built 10 new picnic tables, with materials donated by Home Depot

<          Provided maintenance and cleanup of trail and shoreline outside picnic area

<          Improved the cottage for use as an interpretive center,  electricity was added with City funds

<          A mural was painted on the south  wall of the cottage

<          Improved signage and display areas

<          Majority of work was done Wednesday mornings. Two work days were also attended by the general public. Many Scout and Guide groups participated in clean ups in the picnic area and on the island.

<          Improved area around the canoe launch - (Crappy Bay)

<          provided sand mounds for potential turtle breeding areas at Crappy Bay

<          A wildflower garden was started using driftwood and natural plants

<          previously donated picnic tables using pressure treated lumber were painted

<          Area around the second cottage was used as maintenance area and for some special events

 

OPERATION

 

<                     Wet weather in April, May and June limited access and delayed cleanup of the picnic area, which was inaccessible due to flooding for approx one week in late April, one week in mid-May and one week in June, despite this the attendance in May and June was only slightly below last year=s

<          The City  provided direct funds for toilet rental (4 2 months), materials and grass cutting ($3,900) as well as services of staff  for site improvement and garbage collection ($3,550), for a total value of  $7,450 (the same as the previous year)

<          Daily cleanup, site improvement, and monitoring of the area  was provided by Friends of Petrie Island, using volunteers and students hired with  City grant money - $3000

<          The bylaws were generally obeyed, including dogs on a leash, occasional foot patrols by bylaw officers and Police had a positive impact.

<          Parking - up to 120 cars were counted on peak days. There were 70 regular spots. There were 16 days with over 70 cars and 8 days with over 100.

<          Litter problems were mainly caused by animals in garbage cans and debris washed up from the river

<          FOPI again worked with City staff to protect trees from Beavers (wrapped trees with wire mesh)

 

ATTENDANCE

<          Attendance was based on car counts time 2.5 persons in May/June and 3.0 persons in July/August

<          Ideal weather as well as growing awareness of the area increased attendance.

<          There were 51 days when attendance exceeded 500 and 25 days when it exceeded 1000 and 7 days when it exceeded 1500

 

INTERPRETIVE AND PUBLIC RELATIONS

<                     Trillium grant provided a student for four months, and monies to improve  publications, displays and present an audio visual program.

<          Continued program of monthly posters to educate the public on various natural aspects of Petrie Island and added interpretive boards, increased from 9 to 12  boards on display

<          Updated three brochures and improved the distribution  using the Trillium grant

<          Participated in Wildlife Festival at Carlingwood Mall in April

<          Six  open houses were held with nature displays, including 3rd  Wildflower Walk and a   2nd Turtle Day

<          Jim Robertson, one of our photographers, completed a slide show featuring a Ayear in the life of Petrie Island@, which was shown to various community groups and schools, 31 presentations to over 1250 people

<          Made presentations and gave tours  to Scout and Guide groups, schools and Wildlife Federation of Canada National Conference

<          Our website (www.petrieisland.org) was improved and we have received many positive comments

<          Three Carleton University students are working on environmental projects at Petrie Island


<          Featured on a CHRO and CJOH TV segments: Chairman was also interviewed twice for radio programs and Petrie was featured in Ottawa City Life magazine

<          Petrie Island was again featured in:

-  local publications, Citizen, Orleans Star and Journal, East end Communiqué, Ottawa City Life Magazine

- Wildlife Festival map of nature sites in Eastern Ontario

 

FOPI  REQUESTS COUNCIL SUPPORT FOR:

<                     Construction of Phase 1 of the Beach plan

<                     Develop a management plan for the sand operation area of the Island during construction of the beach

<                     Friends of Petrie Island believe that  the entire 25-acre sand excavation site should be developed as a passive recreation park and that any boating/boat launch  facilities should be located well away from the present sand excavation site; plans should proceed to develop this area

<                     Look at possible use of the downstream bay for canoe, kayak and small boat sailing area as well as shore fishing

 

PROPOSALS FOR 2003

<                     Same operating season as 2002, May to October, operation will depend on the construction schedule

<                     Improved toilet facilities

<                     build another picnic shelter

<                     Work on additional nature trails on Island and mainland shore

<                     Improve cottage/Info center

<                     Apply for another Trillium grant

<                     Expand interpretive program, with additional rotating signage, guided and self guided tours

<                     Increase grass cutting from 6 - 8 times

<                     Where possible have after hours check ie: 9 - 10 p.m. and look into a gate at entrance to the Island

<                     Increase membership base and donations

 

5 YEAR REVIEW

Five years ago only a few individuals and fishermen went to the areas of the Island upstream of the Grandmaitre sand operation. FOPI has opened up the area from 1 2 months, 8000/visitor hours in 1998 to 5 months (May to Oct)  80,000 in 2002. During these five years FOPI has been responsible in obtaining over $70,000 in donated material and volunteer time.

We have developed a picnic area with a small beach and a two kilometer trail system that allows the public to visit  unique wetland systems at Petrie Island. People from all over  Ottawa are  coming to see,  educate and enjoy the area.

The Ottawa Field Naturalist Club inventoried the area in 1999 and working with them FOPI has developed a trail system which minimizes the impacts on the ecosystem. Various reports indicate that the wildlife variety  (see FOPI website) is abundant, the number of turtles and herons seen (fall 2002) indicate healthy populations.

The constant monitoring of the area by volunteers and staff are an essential part of this success. With the development of a park/beach on the sand operation site it will be equally important to continue these efforts and FOPI will continue to participate in the overall protection, education and operation of Petrie Island.

 

Friends of Petrie Island Finances

 

2002                 2001

Main sources of FOPI Revenue  

Membership fees                                                                                   $330                 $  425  

Cash donations*                                                                                    $400                 $ 2425

*(Queenswood Heights, Fallingbrook, Villages Associations and AutoDesk Company contributed $2000.)

City Grant                                                                                             3000*

 

Main FOPI Expenses

Operational                                Supervision                                            $3075*  $1631. 

Telephone                                             $ **                   $115

Interpretive                                                                                             $ **                   $421

SUBTOTAL                                                                                           $3075               $2167

* City grant

** Covered by Trillium grant this year

 

Donated Material                     Sand from Grandmaître               $1200               $700                

Picnic tables (Home Depot)                    $1000               $1051

Photo materials (FOPI Members)            $ 500                $2000

SUBTOTAL                                                                                           $2700               $3751

 

CITY FUNDS    

Materials and supplies                                                                            $1500               $2000

Grass cutting                                                                                         $ 800                $ 400

Toilet rental                                                                                           $2500               $1500

Electricity                                                                                              $4800               $3900

Staff time for support, garbage collection, chain saw work,

Machine operator (this portion not complete at this time)                           $ 2650              $3550

 

TOTAL                                                                                                 $7450               7450

 


 

 

TABLE 1 - PETRIE ISLAND ATTENDANCE

 

 

 

 

 

TOTAL ATTENDANCE

 

 

 

     

 

 

 

 

 

1998

 

1999

 

2000

 

2001

 

2002

 

 

 

 

 

 

 

MAY

 

n.a.

 

3075

 

 

4089

 

5084

 

4185

 

 

 

 

 

 

 

JUNE

 

510

 

3943  

 

4617

 

9517

 

9479.

 

 

 

 

 

 

 

JULY

 

277

 

6852    

 

10,974

 

18,672

 

26,062

 

 

 

 

 

 

 

AUGUST

 

4576

 

6196    

 

9881

 

19,674

 

26,417

 

 

 

 

 

 

 

SEPTEMBER

 

2596

 

3400    

 

4500 )

 

8,456

 

13,044

 

 

 

 

 

 

 

SEASON TOTAL

 

7959

 

23,466   

 

34,970

 

 

60,403

 

79,187*

 

 

 

 

 

 

*Over 200,000 hours of use

 

                                                   TABLE 2 - VOLUNTEER WORKERS

 

 

 

 

2002 paid

 

2002

volunteer

 

2000

 

2001

 

WORK HOURS

 

400 *

 

739

 

658

 

479

 

MONITORS= & CAPTAINS= HOURS

 

 

 

453

 

806

 

919

 

ORGANIZATIONAL

 

 

 

160

 

110

 

120

 

INTERPRETIVE PROGRAM

 

1040**

 

210

 

250

 

530

 

TOTAL

 

 

 

1592

 

1824

 

2048

 

VALUE @ $7.00/HOUR

 

 

 

$11,144

 

$12,768

 

$14,336

 

DONATED MATERIAL

 

 

 

$2700

 

$1100

 

$3751

 

TOTAL Volunteer Value

 

1440

 

$13,844

 

$13,968

 

$18,036

* City Grant    ** Trillium grant@

 

 

 

5.         Webmaster=s report (D. Villeneuve)- An effort will be made to make the membership page more user-friendly.

 

6.         Publicity: (Chair) - There have been two TV slots, 2 radio slots, an article in City Life magazine, and several articles on local papers.

 

7.         Membership (D. Drouillard) - It is noted that D. Drouillard is now in charge of membership and directory responsibilities.

 

8.         Ontario Trillium Foundation grant (Chair)

 


Activities were as follows: improvements to interpretive building, hiring of student information officer and monitor, who gave several tours to seniors, school groups etc., and supported the audiovisual presentations, research, questionnaire circulated (100 responses), several fact sheets prepared, 240 hours of student community service time used (more could be accommodated), new species of snake for Petrie identified, resource center started, additional monitoring implemented.

 

PROPOSAL FOR 2003-04 - It was proposed that a two-year funding request be put to the Foundation for 2002/2004, covering salaries, shoreline and trail protection, observation area, commercial interpretive signage, publications and possible translation, illustrated booklets, new themes.

 

It was moved by DV and seconded by PW that those in charge of the submission go ahead with this approach, which was approved in principle by the executive.

 

10.        Beach plans (D. Villeneuve)

 

<                     Attended working group meetings

<                     Plan now includes some phase 2 items in phase 1

<                     Request for funding should go to Council late October

<                     Environmental report is still the crucial factor

 

11. Old dump cleanup project (Chair)

 

Chair has been in contact with P. McNeely on subject of old Petrie Island dump. FoPI feel that this has completely overgrown and looks healthy, and that any contaminants from several decades ago would have been washed out by yearly flooding. In addition, the site is remote from the planned beach and the current picnic park. FoPI could offer to help with surface cleanup.

 

12. Election of board of directors and approval of constitution and bylaws for incorporation purposes.

 

The following members were nominated and elected unanimously to the board of directors: Al Tweddle, René Cloutier, Paul Le Fort, Dave Redmond, Dave Villeneuve, Jim Robertson, Pat Laforest, Doug Drouillard, Pete Waddell and Steve McPhee.

 

            Approval of constitution and bylaws - It was moved by D. Villeneuve and seconded by D. Drouillard   that the constitution and bylaws, as amended to May 2001, be the constitution and bylaws of the          Friends of Petrie Island as an incorporated group. Carried.

 

 

 

 

                          Meeting adjourned at 21:00 - Next executive meeting November 19, 2002

 

 


FRIENDS OF PETRIE ISLAND / AMIS DE L=ÎLE PETRIE

 

Record of Special Executive Meeting

October 22, 2002, Queenswood Heights Community Center

 

 
21:00 - 21:05

 

PRESENT:  Al Tweddle, Chair, P. Le Fort, meeting secretary; R. Cloutier, D. Drouillard, D. Villeneuve, P. Waddell, J. Robertson.

 

Selection of executive: the following members, elected to the board of directors at the annual general meeting held October 22, 2002, will have responsibilities as follows:

 

Chair                                                                 Al Tweddle

Vice-chair                                                          René Cloutier

Treasurer                                                           Stephen McPhee

Interpretive Program and Recording secretary       Paul Le Fort

Publicity                                                            Patrick Laforest

Membership                                                      Doug Drouillard

Planning                                                            David Villeneuve

Planning Assistance                                          David Redmond

Members at large                                               James Robertson, Peter Waddell

 

 

 

Meeting adjourned at 21:05  - Next executive meeting November 19, 2002